5 Benefits of using online Vaccine Management Software

The recent Covid-19 pandemic has surged the need to manage the medical practices and vaccines appropriately so that they can reach each individual in time. 

According to federal data collected by the Centers for Disease Control and Prevention, 

“More than 31 million doses have been administered in the USA since Dec 14, 2020, reaching 7.6% of the total U.S. population. The U.S. is currently administering around 1.3 million shots a day.” 

Imagine the management that is required for catering to the needs of vaccinating such a large population in the minimum time possible to stop the spread of pandemic. Medical facilities all over the world are busy devising vaccine management plan to deal with the current pandemic situation.

Hence, to overcome the bottlenecks, such as storing vaccines, supplying them on time to different parts of the country, and managing limited supplies of syringes, etc. requires proper management. In such a scenario, a scalable and efficient vaccine administration management system can be a blessing. It enables the governments and organizations to put together a detailed supply chain model and cope with the vaccines’ supply and demand. 

The vaccine inventory & administration management system helps at several levels. It is an online solution that helps keep track of the inventory in a serialized manner as well as makes it easy to track each vial of vaccination even while it is in transit. 

Let’s look at the five main advantages of using it for the efficient administration and supply of vaccines around the world.

1. Minimizes manual effort

The vaccine management system enables the professionals to stay on top of their vaccination data without hassles with minimum manual effort. Since the system is online it can be accessed easily from any corner of the medical facility by multiple authorized personnel. All the vaccine-related work-flow can be automated easily on the management system, hence reducing the human effort. A barcode scanner in the system helps in counting, serializing, and tracking the vaccines. 

2. Efficiently track each vial of vaccine until administered to a patient

The online system is powerful and scalable as per the needs of the medical institution or organization. It is capable of tracking vaccines right from its arrival to the medical facility upto when it is administered to a patient. Such transparency in the vaccination work is difficult to manage manually and solely possible with a resource of this kind. 

The system helps in product serialization and hence protects against any thefts while also allowing you to capture the product life cycle. 

3. Inventory management becomes easy

A South Carolina based Tidelands Health’s chief operating officer, Gayle Resetar, said: 

“Inventory management was at the heart of their strategy, keeping second doses on hand for Group 1A — made up of frontline healthcare workers and other first response personnel.”

Efficient inventory management is essential for keeping records of the vaccine’s arrival, their quantity, location, and serial numbers, and record the patient’s name to which they are administered. 

Vaccine inventory management also helps in demand forecasting and hence enables the medical facilities to order more vaccines in the right quantity at the right time. 

4. Enables accurate demand forecasting

The automated inventory count enables the medical facility to get an accurate stock of vaccines present with the organization. These accurate figures become a guideline for ordering more vaccines – such as how many more vaccines are needed. Most of the vaccine management systems have an in-build demand forecasting feature that keeps a check on the inventory count and can also automatically generate purchase orders for new ones when the stock hits the reordering point. 

5. Automated Invoicing and billing management

Last but not least invoicing and billing is of utmost importance for any institution and so is the case with the medical one also. A complete vaccine management system comes with automated invoicing and billing features, which means, you don’t have to worry about generating invoices and bills for each patient. The system automatically generates it for you, thereby, simplifying your tasks. 

Hope this helps, if you wish to learn more about vaccine inventory software, please contact us. We’d be happy to help you.