Google’s cloud storage platform, Google Drive (formerly known as Google Docs) include functionality like editing files, collaboration with multiple users and sharing features which is an ideal to small businesses, eliminating the worry of losing important documents.
Google drive allow users to create and share documents in real-time saving plenty of time and money. This way you can monitor changes and communicate with internal staff or clients, all in real-time! Lets take a deeper look into it’s four most used services that will explain you how Google Drive is attractive for small business.
Reason why you should choose Google Drive for your small business:
1 – Storage space and pricing
Google is competitively priced. Initially known as Google Docs, offered users a 1 GB free storage. Later, when Google Drive was launched on 24th April 2012, it upgraded its free storage capacity to 5GB and the same is offered till date. Now, as per your business requirement you can even upgrade for a 25GB drive storage, which includes a boost to your Gmail storage for $2.49 per month and $4.99 for 100GB storage drive. Google Drive also offers larger plans and have reduced their pricing by 80% which was made effective on March 13, 2014. The large plan includes a 1TB storage drive for $9.99, 10TB for $99.99, 20TB for $199.99 and 30TB for $299.99 per month. Storage can be purchased at a domain level & allocated to users.
Google drive offers cheaper plans, significantly allowing users more space for much less cost than any other cloud storage software!
2 – Key features
a – Multiple file support
Google Drive can support “unusual files” than many other cloud-based software won’t. This way it supports multiple files which can also be viewed, even if you don’t have the original program installed on your computer. Apart from videos, text, audio files, Google Drive is also compatible to Autodesk, Adobe Illustrator, Photoshop, and portable documents too. Documents can be tagged and archived for organizational purpose.
b – Out-of-the box spreadsheet functionality
Along with sharing documents, Google Drive allows to create and edit spreadsheets. You can upload and save .csv formatted spreadsheet as Google spreadsheet. It also offers a real-time “chat functionality,” which allows you to chat with people editing your spreadsheet. It allows user to “add comment” in specific cells for a specific purpose. Similar to Excel, you can use financial formulas allowing you to track and analyze stock levels easily. Also, you can “share” the spreadsheet to your blog page and social networking platforms.
c – Intuitive drive
The main feature of Google Drive is it allows you to save all your documents in cloud, which eliminates the hassle of maintaining manual spreadsheets and cost of hiring an expert or a software which could be confusing and expensive too. You can also create presentations and edit pictures and graphics. You can access your Google storage drive for the following devices, computers running Windows XP, Windows Vista, Windows 7, and Windows 8 with NTFS partitions, or Mac OS X 10.6 (Snow Leopard) or higher; smartphones and tablets with Android 2.1 (Eclair) or higher; iPhones and iPads with iOS 5.0 or higher. This way you can access your data anywhere, anytime!
d – Research tool functionality
The most enticing feature that Google Drive offers is its research tool which will allow users to get information – on-the-go, without even switching over to another tab or browser. This tool will come in handy while you are preparing a presentation and much more!
e – Integration with apps
Google Drive also offers many 3rd-party apps that can benefit you to enhance services. All you need to do, is sign-in into Google web-store and add them which then can be used accessed on any modern browser. You can also work on offline files through Google Chrome browser, otherwise Drive app works on your online files and can be used to view, edit, share and much more!
3 – Security
Since Google Drive is a part of Gmail account, you have two-step authentication allowing users more control and great security of their data in cloud. Google has switched over to using secure sockets layer communication (HTTPS) by default, preventing fraud risks. In addition, Google Drive’s “Add-ons” enable at rest encryption of data stored on drive, adding a further layer of security.
4 – Real-time collaboration
One of its extensive functionality, it allows users to create, collaborate and edit documents in real-time with other users. This way incorporating technology in your presentation program will make it easy and a better approach with your clients.
Day-by-day, Google Drive is coming up with more and more features which is becoming a valuable tool and a great free alternative to other office software. So, what are you waiting for?